Auto Apprenticeship Helpline | Visa Checking Service | Job Advertising Service
P: (03) 9829 1133 E: firstname.lastname@example.org
The VACC Helpline provides a free:
- Automotive Apprenticeship service
- Visa checking service
- Job advertising service
to employers, apprentices and all parties involved in the automotive industry across Melbourne and Victoria.
- Free service to signup your new apprentice into a Training Contract via an Australian Apprenticeships Centre – within 14 days from the start date. (3 mth probationary period is included in the Training Contract and not seperate from it). We can book in the signup over the phone. Just call P: 03 9829 1133 E: email@example.com
Fast Visa checking service via online VEVO - Immigration Dept (with permission from applicant). If you employ a non resident or non Australian Citizen, best ensure you have evidence of their workrights. Provide passport number, country, name and date of birth. P: 03 9829 1133. We can email or fax evidence of workrights.
VACC Job Finder - Free service to advertise employer vacancies for qualified personnel or apprenticeships in automotive. Applicants looking for an automotive job can also view the site here. P: 03 9829 1133 E: firstname.lastname@example.org
Suspension Form - used for shortage of work, Illness, Travel Overseas, Injury related to work, Injury not related to work, Maternity Leave. Puts the apprenticeship on hold an readjusts completion date. Both parties need to be in agreement to action a suspension. P: 03 9829 1133
Variation to the Training Contract Form - used to change Contract Details eg: Extension of completion date, Change of TAFE (RTO), Change of Attendance Type e.g part-time to full-time, Change of Apprentice Name + evidence, Change of Qualification. P: 03 9829 1133
- Cancellation forms - For apprenticeships there are 2 forms. One for the employer and one for the apprentice to complete once both parties come to an agreement on the cancellation date and appropriate notice is given. P: 03 9829 1133
Automotive Apprenticeship Information
14 Day Ruling - Training Contract
If an apprentice has started or recommenced an apprenticeship with an employer, a Training Contract needs to be completed with assistance from an Australian Apprenticeships Centre (AAC) person.
Contact needs to be made with an AAC within 14 days from the start date. They will then book an appointment to come out and complete a Training Contract. All AAC services are free. P: 03 9829 1133 E: email@example.com.
3 Month Probationary Period (included in Training Contract)
There is a 3 month probationary period, included in the Training Contract for apprenticeships. This allows the employer to pay apprenticeship pay rates and it allows the apprentice to accumulate time completed towards their apprenticeship.
During the probationary period either party may terminate the Training Contract with one week's notice without any repercussions from the other party.
Automotive Apprentice Pay Rates
Apprenticeship pay rates can only be paid if a Training Contract has been completed to register the apprenticeship.
Note: If an employer decides to trial a person and should things not work out between either party (and no Training Contract is completed), the employer will need to back pay the appropriate non-apprentice pay rates.
To confirm or check apprentice pay rates speak to VACC Industrial Relations P: 03 9829 1123 (or non VACC members call Fair Work Australia P: 13 13 94).
1st January 2014 - pay increment for new 1st year automotive apprentices
1st Year Automotive Apprentices
From 01/01/14 all new 1st year automotive apprentice pay rates go up from 42% to 47% of qualified rate. The weekly amount payable will be $340.52 (38 hr week) gross.
2nd Year Automotive Apprentices
Most 2nd year increases won't kick in till completion of the 1st year which would happen on or after 01/01/15.
1st January 2015 - 2nd pay increment for new 1st & 2nd year automotive apprentices
1st Year Automotive Apprentice Starts - 2015
No Year 12 Pass - 50% (of qualified rate)
Year 12 Pass - 55% (of qualified rate)
2nd Year Automotive Apprentices - 2015
No Year 12 Pass - 60% (of qualified rate)
Year 12 Pass - 65% (of qualified rate)
To confirm or check apprentice pay rates speak to VACC Industrial Relations P: 03 9829 1123 (or non VACC members call Fair Work Australia P: 13 13 94, apprentices contact P: 03 9829 1133 or E: firstname.lastname@example.org).
Competency Based Training - Has been in for over 3 years
From 1st January 2011 competency based training commenced for automotive apprenticeships. There should be regular contact (approx 4 times/yr) with your Training Provider advising you of the apprentices progress through the Training Record Book in alignment with the Negotiated Training Plan.
You need to keep a pulse on this as it effects pay increments and completion of the apprenticeship.
Some employers seem to be stuck on the old system and have been caught out unaware their apprentice has completed because they thought they were only confirming completion of schooling for the apprenticeship. Be aware of what you say and sign when speaking to your Training Provider (e.g TAFE).
Note: TAFE's & Training Providers are called Registered Training Organisations (RTO's) accredited to provide training in the respective apprenticeship.
The Negotiated Training Plan
A Negotiated Training Plan (NTP) organised by the Registered Training Organisation (RTO) is an overview of the 4 levels of training required for the apprenticeship. You can have an imput on selecting elective modules suited to your business, but you will need to request this, when speaking to your RTO about the NTP.
The Training Record Book
The Training Record Book (TRB) in alignment with the NTP, is the detailed stepping stones used to keep track of the apprentice's progression through the apprenticeship with the employer, signing off on a unit once the apprentice becomes competent in that particular unit. Completion of a unit may require several attempts to reach competency before the employer signs off on that unit.
How to Work Out Apprentice Pay Increments
When an apprentice completes a level of training (as per the NTP and TRB) contact your RTO and ask for the date of progression. If the date of progression is less than the anniversary date, your apprentice should receive a pay increment. Otherwise the 12 month anniversary date is used as the pay increment.
Alternatively, if the NTP is not adhered to, you need to calculate each 25% of training completed (on-the-job and off-the-Job) for pay increases, up until completion of the apprenticeship.
Safety Net - 12 Month Pay Increment
As a safety net, if the apprentice reaches the 12 month point (and is yet to complete a level), pay increases will occur provided there are no mitigating circumstances (e.g.suspended due to injury or shortage of work).
Speak to VACC Industrial Relations for pay rates and advice. P:03 9829 1123. Non VACC members call Fair Work Australia P: 13 13 94.
Completion of Apprenticeship
Once the Training Record Book has been completed your Training Provider should request employer signed confirmation that your apprentice is working to a qualified standard before advising the Apprenticeship Commission (VRQA) of completion of the apprenticeship.
If in doubt, contact your Training Provider (RTO) who is supposed to keep in touch with you several times during each year.
Employer Incentives (Certificate 3)
Assessment for eligibility to this program is taken from the National Minimum Wage - Fair Work Australia and once assessed may be paid to either the apprentice ($13,000 over 2 years) or the employer ($4000 one-off-payment at 12 mth point).
It is more beneficial for the apprentice to receive this initiative than the employer (do your maths). Start your apprentice on 1st year Adult Apprenticeship pay rates (keep the pay rate under the National Minimum Wage) for eligibilty to go to the apprentice. P:13 38 73 http://www.australianapprenticeships.gov.au/support-adult-australians http://www.fairwork.gov.au/pay/national-minimum wage/Pages/default.aspx http://awardfinder.fwo.gov.au/default.aspx ( Enter Award Code - MA000089)
- $4000 Employment Start up for Businesses Program - State Government Initiative from Business Victoria. Started 1st August 2013 to assist small to medium businesses (less than 200 staff) with unfilled vacancies to employ unemployed young people (15 - 25 years of age) into full-time employment and undertake accredited training in line with employment. Payments are $1000 - 8 week point. $3000 - 16 week point. Applications need to be lodged within 2 weeks from the start date. Go to this website to apply: http://www.business.vic.gov.au/grants-and-assistance/employment-start-up-for-business For further information call Business Victoria - P: 13 22 15
Apprentice Incentives (Certificate 3)
Apprentice Travel Allowance Scheme supersedes the Apprentice Accommodation Allowance as from 1st March 2014. Maximum of $200 - one claim per year. For further information click here: http://www.education.vic.gov.au/training/learners/apprentices/Pages/finance.aspx
Travel Payment - from 1st Jan 2014 amendments have been made to The Vehicle Manufacturing RS& R Award 2010 section 15.4. For apprentices attending block release training requiring an overnight stay (or more). The employer must pay for reasonable travel costs to the apprentice travelling to the TAFE to commence training and also the return journey once the training has ended for that particular block. e.g If using your car, use google maps to estimate distance traveled to and from and keep your petrol receipts to show how much petrol was used to do this. e.g. If travelling by train, use your Heath Care Card for a fare concession and show the ticket receipt to your employer for reimbursement. You may also be reimbursed for reasonable meal expenses in relation to the above. Speak to your employer before attending your next block release requiring an overnight stay. http://www.fwc.gov.au/awardsandorders/html/PR544664.htm
$13,000 Support for Adult Australian Apprentices Wage Subsidy – 25 yrs and above entering a skills shortage trade – Apprentices may be eligible to receive the subsidy if the employer pays below The National Minimum Wage rate (or 1st Yr Adult Apprentice pay rates from the Vehicle Manufacturing Repair, Services & Retail Award 2010 - Modern Award) Payments are: $150/wk 1st yr, $100/wk 2nd yr - claim forms are lodged to the AAC and paid in arrears. This is taxed depending on income. For Further information: P: 13 38 73 http://www.australianapprenticeships.gov.au/support-adult-australians http://www.fairwork.gov.au/pay/national-minimum wage/Pages/default.aspx http://awardfinder.fwo.gov.au/default.aspx ( Enter Award Code - MA000089)
Things to do and be aware of:
From 1st January 2014, any fees paid by an apprentice for the purpose of the apprenticeship, shall be reimbursed by the employer within 6 months from the start date, or 3 months from the start of training (e.g TAFE), whichever is the later unless there is unsatisfactory progress.
From 1st January 2014 if an apprentice has to travel and spend time away for block training in relation to the apprenticeship (as agreed by both parties), an employer is required to pay for reasonable travel costs including travel, meals and accommodation whilst in transit.
If you wish to pay apprenticeship rates, the applicant needs to be apprenticed to the company via the Training Contract. If you do not go ahead with a Training Contract, then you will need to pay (or back pay) the appropriate non apprentice pay rates. Contact VACC Industrial Relations for these rates. P: 03 9829 1123 or Fair Work P: 13 13 94 for non VACC members.