The VACC Helpline Provides:

 

  • Free Automotive Apprenticeship Help / Advice & Signup Service
  • Workrights Visa Checking Service - VEVO (Dept of Home Affairs) 
  • VACC JobFinder -  Free Job Advertising Service for Automotive Businesses (Victoria)


For assistance contact:
P: 03 9829 1133 (9-5pm Mon-Fri)
E: autoadvice@vacc.com.au

Service Descriptions:

1. ‚ÄčFree Automotive apprenticeship help and advice service for Melbourne and Victoria. Incentives, probationary periods, cancellations, reduced time, how to change your Training Provider, suspension of the apprenticeship due to a number of reasons and more. Call  or email if you need some advice.
 
2. Free service to sign up your new apprentice into a training contract via an Apprenticeship Network Provider –  Contact needs to be made within 14 days from the start date. (The 3 month probationary period is included in the Training Contract and not separate from it). We can help you organise this.
P: 03 9829 1133 (9-5pm Mon-Fri)
E: autoadvice@vacc.com.au

3. Workrights visa checking service - VEVO - (Dept of Home Affairs) (need applicant's consent). If you employ a non-resident or non-Australian Citizen, best ensure you have evidence of their work rights. Provide passport number, country, name and date of birth. P: (03) 9829 1133. With the applicant's consent, we can email or fax evidence of work rights. Don't be caught out by the Immigration Department; fines can be over $20,000 for employing illegal persons or breaching work limitations.

4. VACC JobFinder - Free Job Advertising Service - for Automotive Employers in Melbourne, Victoria, wishing to advertise vacancies for: apprentices, qualified persons, admin staff, management.  Call or email details to:
P: 03 9829 1133 (9-5pm Mon-Fri)
E: autoadvice@vacc.com.au

5. Contact List for Apprentices – approx 30 website links to help find employment/apprenticeships in automotive.
P: 03 9829 1133 (9-5pm Mon-Fri)

 

Apprenticeship Information - Automotive

You can download most Apprenticeship related forms here from the Victorian Registration & Qualifications Authority: vrqa.vic.gov.au

14 Day Ruling - From start date of Apprenticeship - If an apprentice has started or recommenced an apprenticeship with an employer, a Training Contract needs to be completed with assistance from an Apprenticeship Network Provider (ANP). Contact needs to be made with an ANP within 14 days from the start date. They will then book an appointment to come out and complete a Training Contract. All ANP services are free. We can streamline this process for you. P: 03 9829 1133   E: autoadvice@vacc.com.au

3 Month Probationary Period (inclusive to the Training Contract) - The 3 month probationary period is included in the Training Contract for apprenticeships. This allows the employer to pay apprenticeship pay rates and it allows the apprentice to accumulate time completed towards their apprenticeship.

During the probationary period either party may terminate the Training Contract giving one week's notice without any repercussions from the other party. Only one cancellation form is required, either from the apprentice or employer to be lodged to the Apprenticeship Network Provider to terminate the apprenticeship. 

Cancellation forms - (after 3 month probationary period). For apprenticeships there are 2 forms (Apprentice and Employer cancellation forms). These forms should be used after the written warning process has been instigated and there has been no improvement with the situation at hand. Both parties need to come to an agreement on the cancellation date and appropriate notice given.

If agreement can't be made to cancel the apprenticeship, speak to an Authorised Officer from VRQA P: 1300 722 603. Otherwise call your Apprenticeship Network Provider or the VACC Helpline for the cancellation forms. P: 03 9829 1133 W: vrqa.vic.gov.au 

There are grounds for instant dismissal. e.g Workplace theft, workplace intoxication, workplace violence. Speak to VACC Industrial Relations or Fairwork before acting.
P: 03 9829 1123 or Fair Work Info Line 13 13 94.  

Automotive Apprentice Pay Rates - Apprenticeship pay rates can only be paid if an Apprenticeship Training Contract has been completed (by an employer and apprentice) with help from an Apprenticeship Network Provider to register the apprenticeship with the State Training Authority (VRQA).  

Note: If an employer decides to trial a person with the intention of putting them into an apprenticeship and should things not work out between either party and no Training Contract is completed, the employer will need to back pay appropriate non-apprentice pay rates for time worked. 
Contact VACC Industrial Relations or Fairwork for appropriate pay rates: P: 03 9829 1123 or Fair Work Info Line 13 13 94.

Pay Rates for Apprentices (under 21 at start date)- Applies to automotive apprentices who started their automotive apprenticeship under 21 years of age at the initial commencement date of their apprenticeship.  Evidence of completion of VCE or VCAL Yr 12 needs to be sighted by the employer for the apprentice to receive the higher rate. 

      1st Year Standard Automotive Apprentice
      No Year 12 Pass - 50% (of qualified rate)
      Year 12 Pass - 55% (of qualified rate)

      2nd Year Standard Automotive Apprentices
      No Year 12 Pass - 60% (of qualified rate) 
      Year 12 Pass -  65% (of qualified rate)

Adult Apprentice Pay Rates (21 or above at start date)-  Adult Apprenticeship Pay Rates are paid if the apprentice starts the apprenticeship at the age of 21 or above. If the apprentice starts the apprenticeship under the age of 21, they stay on the standard rates for the full term of the apprenticeship. (even when they turn 21 during the apprenticeship). For recommencing apprentices who have changed employers and have turned 21 (during their apprenticeship), standard apprenticeship pay rates still apply, provided they continue in the same apprenticeship.

Contacts to Find out appropriate Automotive Apprentice Pay Rates:
VACC Apprenticeship Helpline (free service) P: 03 9829 1133  
E: autoadvice@vacc.com.au  VACC members - P: 03 9829 1123
FairWork Info Line 13 13 94
Fair Work Australia  - awardfinder.fwo.gov.au ( Vehicle Manufacturing Repair, Services & Retail Award 2010 :  MA000089)

Apprenticeship Forms

Suspension Form - used for shortage of work, Illness, Travel Overseas, Injury related to work, Injury not related to work, Maternity Leave.  Puts the apprenticeship on hold for the agreed specified duration and re-adjusts completion date. Both parties need to be in agreement to action a suspension. 
P: 03 9829 1133 W: vrqa.vic.gov.au E: autoadvice@vacc.com.au

Variation to the Training Contract  Form - Used to change Contract Details eg: Extension of completion date, Change of TAFE (RTO), Change of Attendance Type e.g part-time school based to full-time, Change of Apprentice Name + evidence, Change of Qualification. 
P: 03 9829 1123 W: vrqa.vic.gov.au

Notification Of Change Of Employer Details - When a business is sold and a new owner takes over the apprentices in that business, contact needs to be made with the Apprenticeship Network Provider to update apprenticeship details with legal and trading names, abn, contacts etc.  Apprentices are classed as an asset and move across with the sale of the business. There is no additional probationary period with change of ownership. 

P: 03 9829 1123
E: autoadvice@vacc.com.au

Apply for your Trade Paper  (or re-issue)

A trade paper is a certificate issued by the Victorian Registration & Qualifications Authority (VRQA) that recognises the completion of an apprenticeship. Apprentices who started their apprenticeship after 1 January 1995 are eligible for a free trade paper.  If you started your apprenticeship before 1995, there will be a charge. To apply for a trade paper, apprentices complete an application through an online portal which is provided by VETASSESS.  To learn more and access the portal, see: www.vrqa.vic.gov.au/apprenticeships/Pages/trade-papers.aspx

If you have any questions, please contact the VRQA :  
P:1300 722 603  (option 6)
E: vrqa.apprenticeships@edumail.vic.gov.au

Competency Based Training

Once a Training Contract has been completed and registered on the apprenticeship system, your chosen Registered Training Organisation (RTO)  (e.g TAFE , Training Provider) should contact you to organise a Negotiated Training Plan and Evidence Record Book. (after approx 1 mth). 

The Negotiated Training Plan - (NTP) is an overview of the 4 levels of training required for the apprenticeship.  You can have an input on selecting elective modules to suit your business activities.

Evidence Book (Training Record Book) - The (TRB) is setup and aligned to the NTP and used to keep track of the apprentice's progression through the apprenticeship. Some times the TRB might be an electronic document instead of a hard copy folder.

The employer confirms (via the RTO) on-the-job completion of a module once the apprentice becomes competent in that module . This may take several attempts of being trained on-the-job training. The RTO confirms off-the-job completion of that module. At that stage that module will be signed off as competent in the TRB.  This might be actioned via a phone call or visit from your RTO. 

If you wish to use a hard copyTraining Record Book and your RTO agrees, contact the VACC and provide a copy of your NTP.  The TRB will be setup in alignment with the NTP. Ph 03 9829 1130 (there is a small charge).

As a rule of thumb, you should find out what your apprentice has learnt at TAFE for that week and then try and incorporate it in the workplace as soon as a job comes up relevant to it. Also you should ask for progress reports from TAFE a few times a year to ensure the apprentice is being constructive whilst attending training. It's good habit to keep track of your apprentices activities at TAFE.

Apprentice Pay Increments

How to Work Out Apprentice Pay Increments - When an apprentice completes a level of training, contact your RTO and ask for the date of progression. If the date of progression is less than the 12 month anniversary date, your apprentice should receive a pay increment on the progression date. Otherwise the 12 month date is used as the pay increment (this is the safety net) even if your apprentice has not completed that particular level of training. 

The 4 pay increments also reciprocate the 4 levels of training (as outlined in the Negotiated Training Plan) over the duration of the apprenticeship and your RTO is supposed to keep regular contact with you (at least 4 times a year) checking on the apprentices progress.

Safety Net - 12 Month Pay Increment - As a safety net, if the apprentice reaches the 12 month point and is yet to complete a level, pay increases will occur regardless, provided there are no mitigating circumstances (e.g.suspended due to injury or shortage of work).

The Safety Net is from the old Time Based system, but Competency Based can over ride it only if the apprentice is ahead in training for both on and off the job components. Don't get caught out with outstanding back pay. Call to check anniversary dates and keep watch for competency based progressions also effecting pay increments. As mentioned, your Training Provider should be able to verify the date of completion of a particular level. 

Taking on an Out-of-Trade Apprentice - (Recommencing)

Out-of-Trade Apprentices  Starting with Another Employer - Anniversary Dates – If an apprentice has completed time with a previous employer and recommences with you, the start date (with your business) cannot be used  to calculate anniversary dates. This is because you do not know how long a break there has been between Training Contracts which will effect anniversary dates.

Once you have them signed up into a Training Contract and you receive confirmation from the VRQA (State Training Authority) of the apprenticeship, you can then use the completion date and calculate backwards 12 months at a time to find anniversary dates (as a safety net). 

Also check with your Training Provider (e.g TAFE) on the date your apprentice finishes a level. If that date is less than the 12 month anniversary date, your apprentice will receive their pay increment early. If the date is after the anniversary date your apprentice will still receive the pay increment on the anniversary date (as a safety net) regardless of being behind at TAFE.  
P: 03 9829 1133  
E: autoadvice@vacc.com.au

Completion of Apprenticeship

Once the Training Record Book (Evidence Record Book) has been completed, your Training Provider (eg.TAFE ) should request employer written and signed confirmation that the apprentice is working at a qualified standard. Upon receipt of Employer Evidence (usually the last page of the NTP signed and dated by the employer verifying completion date), they will advise the State Training Authority (VRQA) of completion of the apprenticeship.

If in doubt, contact your Training Provider (e.g TAFE) who is supposed to keep in touch with you several times each year up until completion is reached. Completion can be less than 4 years, so be aware. If you feel the apprentice needs more time in the workplace, advice your RTO accordingly. You only verify completion to the RTO when you know the apprentice has reached a suitable standard in the workplace and you deem the apprentice competent.

If the 4 year duration is reached and the apprentice needs more time to complete, a variation form can be used to extend the time. The apprentice then continues on 4th year pay rates during the extended time. Once competent notify your RTO.

Potential Employer Incentives

$4000 Employer incentives - Federal Govt - ($1500 commencement & $2500 completion incentive). Note: recommencement incentive is only $750 for apprentices from previous employers. Note: These are only the basic incentives. Click on the below link for further details on all available Federal Govt Apprenticeship Incentives.
P: 03 9829 11333  
W: https://www.australianapprenticeships.gov.au/financial-programs

$4000 - Additional Identified Skills Shortage Payment - If you take on a new Vehicle Painter Apprentice from 1 July 2019

From 1 July 2019, an Additional Identified Skills Shortage (AISS) payment will be available to eligible apprentices and their employers, in occupations experiencing national skill shortages. The AISS payment targets new workers to grow the number of apprentices in the system and encourage more people to take up an Australian Apprenticeship, particularly school leavers and young people. 
 
How much will be available for apprentices and employers?  Eligible apprentices will receive $1,000 at the 12 month point from commencing their apprenticeship and an additional $1,000 after completing their apprenticeship. 
Eligible employers will also receive $2,000 at the 12 month point from the commencement of the apprenticeship and an additional $2,000 at completion of the apprenticeship.
 
These payments are additional to any payments the apprentice or employer may be eligible for under existing Australian Government programs, including Trade Support Loans to the apprentice and standard employer incentives from the Australian Apprenticeships Incentives Program, worth approx $4000 over the life of the apprenticeship to eligible employers.

W: https://www.australianapprenticeships.gov.au/news/020419-supporting

$4000 Employer Payment - Support for Adult Australian Apprentices  Wage Subsidy – Adult apprentices entering a skills shortage trade. (from 1st July 2019  - 21 yr olds and above). Assessment for eligibility is compared against the National Minimum Wage - Fair Work Australia.

An employer may be eligible to receive a $4000 one-off-payment at the 12 month point, if the apprentice pay rate is equivalent to or above the National Minimum Wage. Note: (This is the same pay rate as 2nd year Adult Apprentices from The Vehicle Manufacturing RS&R Award 2010).
W: https://www.australianapprenticeships.gov.au/aus-employer-incentives
W:  fairwork.gov.au 
W: awardfinder.fwo.gov.au (Enter Automotive Award Code - MA000089)  
P:13 38 73 

$21,000 Disabled Apprentice Wage Support - approx $103/wk wage subsidy & help with tuition at TAFE. 
P: 13 38 73  
W: https://www.australianapprenticeships.gov.au/aus-employer-incentives

Up to $10,000  Wage Subsidy through JobActive - for employing eligible Job Seekers registered with a Jobactive Provider (within the first six months), if you take on a new employee (or apprentice), that meets the criteria. (see below link)
P: 13 17 15 (to find your local Jobactive Provider) 
 
National Work Experience Programme ( 4 weeks - max of 25hrs/wk) The National Work Experience Programme is part of jobactive. It is a work experience programme which places job seekers in real life work experience placements over a 4 week duration (up to 25 hrs/wk).
 
The Job Seeker continues to receive income support and assistance from their jobactive provider during this programme placement (25 hrs/wk) You do not have to pay any wages. The Australian Government purchases personal accident insurance and public and/or product liability insurance to cover job seekers while they undertake their placements in your workplace. For the purposes of the Fair Work Act 2009, a Job Seeker is not an employee while undertaking a placement in your organisation. There is a $300 payment to the employer.  For further information:
 
This gives you time to decide if the Job Seeker is suitable over the 4 week duration without costing you a cent. After the 4 weeks, you should then be able to make an informed decision on whether or not you wish to take on the Job Seeker into employment or an apprenticeship. You may also be eligible to apply for up to a $10,000 wage subsidy for employing them and additional incentives if you put them into an apprenticeship - approx $4000 or more,  through the Australian Apprenticeship Incentives system.
     
W: www.employment.gov.au/wage-subsidies (Wage Subsidy Info)
P: 13 17 15 (to find your local Jobactive provider)
W: https://www.australianapprenticeships.gov.au/aus-employer-incentives (Employer Apprenticeship Incentives Info)
 

$1000 - Youth Jobs PaTH - under 25 yr old Job Seekers Internship duration 4-12 weeks

Young job seekers under the age  of 25 years who are registered with jobactive, Transition to Work or Disability Employment Services and have been in employment services for at least 6 months will be eligible. The intern can work up to 25 hrs/wk from 1 - 3 months without the employer having to pay any wages.  The Australian Government cover the personal accident insurance etc. The internship provides incentives of $1,000 upfront to the business to host an intern and a $200 fortnightly payment to job seekers on top of their income support.
P: 13 17 15 
W: employment.gov.au/youth-jobs-path 
W: jobsearch.gov.au/path/employers/internships

Payroll tax checklist of taxable or exempt items (Recommencing Apprentices)

If you recommence an out-of-trade apprentice who has completed time with another employer, you may be eligible for payroll tax exemption for that apprentice. View link to the State Revenue Office listings. https://www.sro.vic.gov.au/checklist-taxable-or-exempt-items

Apprentice Incentives (Certificate 3)

$20,808 Trade Support Loan - for apprentices in skills shortage trades. If you complete the apprenticeship - receive a 20% reduction off the loan. Re-payments start via Tax Office once your income reaches a particular level. Contact your Apprenticeship Network Provider or call.
P: 13 38 73  
W: https://www.australianapprenticeships.gov.au/aus-apprenticeships-incentives

$2000 - Additional Identified Skills Shortage Payment - If you start a new Vehicle Painting Apprenticeship from 1 July 2019

From 1 July 2019, an Additional Identified Skills Shortage (AISS) payment will be available to eligible apprentices and their employers, in occupations experiencing national skill shortages. The AISS payment targets new workers to grow the number of apprentices in the system and encourage more people to take up an Australian Apprenticeship, particularly school leavers and young people.  How much will be available for apprentices and employers?  Eligible apprentices will receive $1,000 at the 12 month point from commencing their apprenticeship and an additional $1,000 after completing their apprenticeship.
 
NOTE: Eligible employers will also receive $2,000 at the 12 month point from the commencement of the apprenticeship and an additional $2,000 at completion of the apprenticeship.  
These payments are additional to any payments the apprentice or employer may be eligible for under existing Australian Government programs, including Trade Support Loans to the apprentice and standard employer incentives from the Australian Apprenticeships Incentives Program, worth approx $4000 over the life of the apprenticeship to eligible employers. 

W: https://www.australianapprenticeships.gov.au/news/020419-supporting

$7300 Living Away From Home Allowance -  approx ($77/wk 1st yr, $38/wk 2nd yr, $25/wk 3rd yr)
P: 13 38 73  
W:  https://www.australianapprenticeships.gov.au/aus-apprenticeships-incentives

Youth Allowance – available to apprenticeships and traineeships - (Dept of Human Services)
P: 13 36 33 
W: humanservices.gov.au/customer/subjects/australian-apprentices

Low Income Health Care Card - for discounts, eg -TAFE fees, Bills, Medical, Travel - Centrelink
P: 13 36 33  
W: humanservices.gov.au/customer/forms/ss050

Travel Payment: for apprentices required to attend block release training relating to their apprenticeship where they have to stay away from their home overnight. Employer to pay for travel costs of reasonable transportation (to TAFE & returning Home only). (e.g cost of the Train Ticket if using public transport) This may also include meal costs which exceed those incurred travelling to and from work (e.g. dinner if in-transit returning home on the last evening of TAFE. W:  fwc.gov.au/awardsandorders/html/PR544664.htm 
P: 03 9829 1133 (VACC Helpline)

TAFE Fees - Fees paid by an apprentice for the purpose of the apprenticeship, shall be reimbursed by the employer within 6 months from the start date, or 3 months from the start of training (e.g TAFE), whichever is the later (unless there is unsatisfactory progress )
 
A classic example of unsatisfactory progress would be a situation where the apprentice is not showing up for work or TAFE on a regular basis and shows lack of interest in learning the trade. 
 
If the apprentice is a slow learner and is trying to make an effort to learn the trade and keeps regular attendance, (this will not be classed as unsatisfactory progress). The employer will have to reimburse fees paid.
 

P: 03 9829 1123  (For VACC Members only)
P: 03 9829 1133 (VACC Helpline for all other persons)
P: 13 13 94  (Fairwork for all other persons)
W: fwc.gov.au/documents/awardsandorders/html/PR544664.htm 

Discounted Car Registration - Vic Roads  In July 2018 the Victorian Registration and Qualifications Authority in conjunction with Vic Roads announced extending  discounted Car Registration to Trade Apprentices.

To be eligible for this discount you need to meet one of the following criteria:

  • You regularly use your own car, ute or van to get to and from work between the hours (8.30pm to 5.30am)   note: that's night time hours
  • You use your own car, ute or van for approved work purposes.

You also need to:

  • Hold a current Victorian Driver's Licence (not a Learner's permit)
  • You have your active Apprenticeship Registration Number (on the VRQA letter you received when you started your apprenticeship)
  • You have received your registration renewal in the post
  • Your car needs to be registered in your name.
Vic Roads may also request employer confirmation that you use your car for work purposes or for the unusual hours (suitable for Baker's Apprentices), so before applying ensure your employer will support you. Go to the below link or call.
P: 13 11 71